Calynza Founding members

Bookings held, not hoped.

Booking and payments for coaches, consultants and therapists

Calynza gives a coach, consultant or therapist a booking page in their own colours where clients pick a time, pay a deposit and get reminded. Calyx, the built-in assistant, drafts the next step, and the professional only has to tap yes.

Made forCoachesConsultantsTherapistsTutors

Runs onWeb

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calynza.com

Today's sessions, deposits and who needs a call.

Build the booking page service by service, with a live preview beside you.

Your own branded link: clients pick a service and a time.

The deposit is paid at booking, and clients reschedule or cancel within your rules.

What changes · with Calynza

From how it wasto how it runs now

The difference a team feels in the first weeks, in plain words.

Chasing deposits by message

The deposit is taken when they book

An empty hour when someone does not show

Reminders, a deposit and a clear policy

Back-and-forth to move one session

Calyx drafts open times, you tap send

Invoices written late at night

Invoices with a pay link and a polite reminder

An assistant you cannot trust

You set how much it may do, job by job

The index · 7 highlights

You run the work.Calyx runs the rest

Seven moments from one practice. Open any of them, or let them turn.

A page in your colours. Clients pick a time and pay a deposit to hold it.
- Your own address, logo and colours
- Times shown in the client's own zone
- Zoom or Google Meet links made for you
sukoon.calynza.com
SC
Sukoon Counselling StudioDr. Meera Raghavan · Counselling psychologist
Client login

Choose a service
First consultation50 min
$60
Individual therapy50 min
$55
Couples session80 min
$90
Free 15-min intro call15 min
Free

Pick a date2Pick a time3Your details

Pick a time
Wednesday, 7 October
9:00 AMends 9:5011:00 AMends 11:502:00 PMends 2:504:00 PMends 4:505:00 PMends 5:506:00 PMends 6:50

Deposit due now to hold your slot$15The rest is charged automatically 24 hours before
Pay $15

You're booked. See you Wednesday at 11:00.
Before you are up, the routine is done, and every action has an undo.
- Confirmations, holds and reminders
- Every action kept as a receipt
- Undo anything Calyx did
app.calynza.com/inbox
05:58
Tuesday, 6 October
While you were asleep3 things handled · 0 need you
Confirmed Aarav's new booking11:42 PMUndo
Held Priya's deposit · $152:10 AMUndo
Reminded Ishita and 3 others5:30 AMUndo
A client asks to move. Calyx drafts open times, you approve, and the deposit moves with them.
- Drafts wait for your yes
- Your cancellation policy applies
- Clients manage from their own link
app.calynza.com/home

IB
Could we move Thursday? Something came up at work.

Calyx drafted a replyAsk first
Of course, Ishita. I can offer any of these:
Fri 10:00 AMFri 4:00 PMMon 11:00 AM

Approve and sendEdit

IB
Friday at 4 works, thank you!

Moved to Friday 4:00 PM. The deposit moved with it.
Set each job to Just watch, Ask first or Handle it. Refunds and charges always wait for you.
- Nine jobs, each with its own setting
- It suggests a step up once it earns it
- Irreversible actions are always drafts
app.calynza.com/calyx
Just watchAsk firstHandle it
Moving meetings is set to Ask first

What Calyx doesNine jobs, set one by one
RemindersHandle it
Deposits and holdsHandle it
ConfirmationsHandle it
Moving meetingsAsk first
InvoicesAsk first
Follow-upsJust watch
Refunds and chargesAlways you
Calyx is ready to handle invoices: 12 approved, none edited
Invoices with a pay link. When one goes quiet, Calyx drafts a kind reminder for you to approve.
- Line items, tax and a PDF
- A pay link straight to your Stripe
- Reminders you approve in one tap
app.calynza.com/money

Sukoon Counselling StudioINV-0042
Billed toAarav Mehta
Individual therapy × 2
$110
Tax
$10

Total$120
Unpaid · 3 daysPaid

Calyx drafted a reminder
Hi Aarav, a gentle note that last week's invoice for $120 is still open. Here is the link whenever suits you.
Approve reminder
Paid by card · $120
Questions about how a client feels, medication or a diagnosis always come to you, untouched.
- Choose a tone: warm, plain or clinical
- Choose topic by topic who answers
- Correct an answer and it learns your words
app.calynza.com/calyx/voice
Voice & boundaries
WarmPlainClinical
Scheduling and timesCalyx answers
Prices and packagesCalyx answers
How a client feelsPass to you
MedicationPass to you
DiagnosisPass to you

FQ
Should I change my medication dose before our session?
Locked to you
Meera's inboxFarhan Qureshi asked a question for you
Calyx did not reply. It is waiting for you.
Calyx's briefing, what needs a decision, and your week, the moment you sign in.
- What Calyx handled this week
- Two decisions, not twenty notifications
- Ask Calyx about your own numbers
app.calynza.com/home
Home
Calyx
Inbox
Booking
Money1
Clients

Calyx briefing · Tue, Oct 6
Good morning, Meera.
7 sessions today · in session with Priya now · 1 awaiting payment

17things Calyx handled this week
Revenue · week$68425 booked
Today76 scheduled
Needs you23 in inbox

Needs youA couple of things to decide
Abandoned depositMeghna hasn't paid the $11 deposit for tonight's 6:00 PM
Remind
Unconfirmed todayFarhan hasn't confirmed today's 2:00 PM intro call
Nudge

Sun4Mon5Tue6Wed7Thu8Fri9
9:00
Individual therapyPNPriya Nair · Google Meet
Confirmed
10:30
First consultationAMAarav Mehta · In person
Confirmed
12:00
Follow-up check-inIBIshita Banerjee · Google Meet
Confirmed

See all 63 features54 live · 9 soon

The booking page your clients see

Branded booking page: a page on your own yourname.calynza.com address with your logo, accent colour and a chosen font pairing.
Several services per page: each with its own name, description, length, location and price, built step by step (What, Where, When, Price).
Three calendar layouts: Month grid, Day list, or Agenda.
Time-zone-correct times: clients see times in their own zone, labelled on the page.
Where the session happens: Zoom, Google Meet, phone, in person, a pasted link, or decide later; the video link is created for you.
Live preview while editing: the editor shows the real page as you change it.
Custom confirmation screen: your own headline and message after booking.
Client space on booking: after booking, the client verifies a 6-digit email code and lands in their own portal.
Self-serve manage, reschedule and cancel: signed links in every email open pages that show the booking and apply your policy.
Pause, duplicate or delete a page: a paused page tells visitors it is unavailable.
Share card and copy link: from the booking pages list.

Availability and scheduling rules

Weekly hours: set once per page.
Time off and special hours: block a day or a stretch, or open different hours on one date, across every page.
Google Calendar sync: busy times block slots so nobody double-books you.
Outlook / Microsoft 365 sync.Soon
Daily booking limit: cap sessions per day.
Buffers before and after, minimum notice, custom lengths up to 8 hours, start interval (on request).
Group sessions: several people in one slot, with "N spots left" on the page (on request).
Recurring series: clients book weekly, fortnightly or monthly sessions in one go, paid once, and cancel this, following or all (on request).
Slot hold at checkout: the time is held while the client pays, then released if they don't finish.

Money

Four ways to charge: free, full payment, deposit (a percentage, balance charged automatically about 24 hours before), or pay after.
Your own Stripe: payouts go straight to the professional's Stripe account; 3-D Secure cards supported.
Cancellation policies: Flexible, Standard (full refund before a deadline you set) or Strict, shown to clients before they book; refunds run automatically.
Session packages: clients buy a bundle (2 to 100 sessions, optional expiry), book against their balance and see "sessions left".Soon
Invoices: line items, tax, notes, due date, PDF attached, a Stripe pay link, duplicate, mark paid, reminders, CSV export, linked to sessions.
No-show handling: mark a no-show from the meeting; Calyx can prepare the no-show charge for approval.
Failed charge retry or waive: from the Inbox.
Coupons.Soon

Reminders and client emails

Email reminders: 24 hours, 1 hour and 30 minutes before, plus your own extra reminders.
Editable email templates: confirmation, reminders, reschedule, cancellation, follow-up and refund, with personal fields like {{client_first_name}}.
Notifications to you: new booking, move, cancel, payment, a no-show flag, and a morning digest of the day ahead.
SMS reminders with consent.Soon
Intake forms and e-sign agreements: per-service questions with conditions, a typed signature turned into a signed PDF, collected before or after booking or with a package.Soon

Calyx, the assistant

Home, "what needs you": a short list of decisions, what Calyx is watching, and the shape of your week.
Capabilities ladder: nine jobs (reminders, deposits and holds, confirmations, moving meetings, no-show charges, invoices, follow-ups, re-engaging quiet clients, answering portal questions), each set to Just watch, Ask first or Handle it.
Earned trust: after enough approvals without edits, Calyx suggests moving a job up a level.
Inbox of receipts: everything Calyx did, with Send, Undo, "Ask me first next time" and "Teach me".
Ask Calyx (Cmd+K): ask "Who am I meeting tomorrow?" or "Which page had the most bookings this month?" and get an answer from your real data.
Knowledge: tell Calyx about your practice, upload a document (PDF, Word, text) or paste a web page; it turns them into cards you confirm, each marked public or private.
Voice & boundaries: pick a tone (warm, plain, clinical), choose per topic whether Calyx answers or passes it to you, and correct any answer so it learns your wording.
Conflicts with a fix attached: collisions flagged with Calyx's suggested fix and the guard that would stop the next one.
Protections: prevent double-booking, require a buffer, warn on 3+ back-to-back sessions, warn on client time-zone changes, auto-draft an apology to both clients on a collision.
Notifications drawer: what Calyx handled and what still needs you.
Getting-started checklist: create a page, connect your calendar, connect Stripe, share your link.
Type a meeting in plain words.Soon

Clients and the client portal

Client list: built from your bookings, with tags, notes, search, segments, book-for-client and branded email.
CSV import and export: map columns, sample file provided.
Client portal: clients sign in with an emailed code or a password and see all bookings, past sessions, payments and invoice PDFs, packages, and intake and agreements.
Website builder ("Client pages"): pick one of nine designed templates, answer three questions, and Calyx fills the site with your services and brand; edit blocks (hero, text, services, booking, contact, form, numbers, testimonials, gallery), set SEO, publish at your subdomain.
Leads: website form entries land in a Leads page and your email.
Calyx Concierge: a chat on your published site that answers visitors from your public knowledge and hands anything else to you with a lead form (paid plans).
Ask Calyx for clients.Soon

Your work, at a glance

Meetings: Upcoming, Unconfirmed, Past and All, filtered by host and status (including "Awaiting deposit").
Meeting drawer: details, intake answers, booking value, activity timeline, reschedule with live slots, cancel with automatic refund, confirm, no-show, email the client.
Analytics: bookings over time, conversion from page view to "shown up", no-shows, deposits and per-page performance.
Global search: meetings, clients and pages from the top bar.

Team, integrations and account

Team with roles: owner, admin and member, invites, role changes.
Integrations: Google Calendar, Zoom, Google Meet, Stripe.
Webhooks, API keys and Zapier: signed events for booking created, moved, cancelled, no-show, intake done, package bought, payment received.Soon
Import from Calendly or Acuity: event types, weekly hours, upcoming bookings and clients in one wizard.Soon
Plan & usage, Billing: in-app plan change, trial status, usage meters.
Help & support tickets: a person on the Calynza team replies in the app and by email.
Sign in with email or Google, 30-day sessions, account deletion with a 30-day grace period.

Who it's for · 5 kinds of team

Built for the people whoare the business

Each one books time, and each one hires Calynza for a different job.

Coaches

Sell session packages up front and keep sessions booked with deposits and reminders.

Consultants

Discovery calls with booking questions, a Google Meet or Zoom link made for you, and invoices from the same place.

Therapists and counsellors

A quiet, private booking flow and an assistant that never touches clinical questions.

Studios and freelancers

Deposits on scope calls, a shared client list and a team with roles.

Tutors and teachers

A cancellation policy enforced at booking, and a portal where families see their bookings.

How it works · 4 steps

From sign-upto the first booking

Free to start, no card needed.

01
Sign up free
Email or Google, tell Calynza what you do. No card needed.
02
Build your page
Add your services, hours, prices and colours. Connect Google Calendar so busy times stay blocked, and Stripe to take deposits.
03
Share your link
Put yourname.calynza.com in your bio, email or website. Clients pick a time, pay, and get reminded.
04
Let Calyx take the routine
Approve its drafts from Home or the Inbox in one tap, and move a job to "Handle it" once you trust it.

Under the hood · what it stands on

Built to betrusted

Your own Stripe: Payments go straight to your Stripe account, in 22 currencies, with 3-D Secure.
Held, not hoped: A slot is held while the client pays and released if they do not finish.
Drafts for anything final: Refunds and charges are always drafts, whatever the setting, and every action has an undo.
Calendars that agree: Google Calendar busy times block your slots, and video links are made for you.
Private by design: Connected accounts are encrypted, and client pages open from signed links.
A person who answers: Support tickets are answered by someone on the Calynza team.

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